Monday, May 25, 2015

Office Of The Clerk


The Clerk of the House, is a constitutional officer appointed by the Speaker with the consent of the members, and is responsible for performing all of the ministerial duties of the House. The Clerk also serves as a source of proper legislative and parliamentary procedure. The Clerk's Office has three divisions: the Legislative Process Division, the Legislative Records Division, and the Multimedia Services Division, each overseen by an Assistant Clerk.

The Administrative staff in the Clerk's Office assists the general public in locating their state representatives, senators, and members of Congress; provides statistical information; assists in bill tracking; directs research questions to the appropriate individual or office; and assists in the management of the website and FL House App.

The Civics Program is dedicated to teaching proper legislative process. Educational programs include:

Mock Session: A mock session is a one-hour presentation of the legislative process and includes a Chamber tour and mural presentation.

Presentation of Chamber: This is a 15-minute tour of the Chamber.

Presentation of Murals: This is a 30-minute discussion about the House murals.

Review of Legislative Process: This one-hour review of the legislative process is specifically geared towards college or adult audiences that are interested in learning how a bill becomes a law.

Having a Page and Messenger Program reflects a long-standing tradition of the Florida House of Representatives dating back to 1865. Pages and Messengers are students who are sponsored by the members to assist them during each Regular Session.

  • Pages are ages 12-14.
  • Messengers are ages 15-18.

For more information about the Page and Messenger program go to:

To request a tour, presentation or Mock Session:

The Assistant Clerk of the Legislative Process Division also currently serves as the Lead Assistant Clerk and oversees the Calendar, Journal, Engrossing & Enrolling, Senate Messages, and Verification Units. This position serves as the acting Clerk in the absence of the Clerk.

Calendar Unit: This unit publishes the calendars of the House showing the times and locations of all committee meetings and the status of bills available for floor action.

Engrossing & Enrolling Unit: This unit is responsible for engrossing adopted amendments into House bills by preparing a newly engrossed version of the bill. This unit also prepares the final enrolled House bill for signature by the presiding officers to be presented to the Governor.

Journal Unit: This unit is responsible for producing the Journal, which is the official record of the proceedings of the House as required by the Florida Constitution.

Senate Messages Unit: This unit is responsible for maintaining a record of legislation traveling between the House and Senate and ensures that bills received from the Senate or sent by the House arrive in proper form and are accompanied by a message accurately reflecting the chambers' action on a bill.

The Verification Unit is responsible for proofreading all printed materials produced by the Office of the Clerk including, but not limited to, engrossed and enrolled bills, daily and bound Journals, House directories, and all other publications or documents, in order to ensure the accuracy of such documents.

The Assistant Clerk of the Legislative Records Division is also House Historian and oversees the Records Management Unit.

Records Management Unit: This unit is responsible for securing and maintaining all legislation being considered by the House. The unit also receives and accounts for all amendments and also handles withdrawal requests of both amendments and bills. During floor action, this unit operates the vote board as well as handling the processing of legislation.

This unit maintains a record of administrative actions, keeps historical records, conducts research, and prepares House statistics.

The Assistant Clerk of the Multimedia Services Division oversees the Documents & Distribution, Print & Graphic Services, and Photography Units.

Documents & Distribution Unit: This unit is responsible for the distribution of daily calendars and Journals as well as processing orders for copies of all House publications. This unit also processes stationery, business cards, notecards, and envelope orders.

Print & Graphic Services Unit: This unit serves as the House duplicating center in addition to assisting with the preparation of House publications. This unit supplies copies of floor amendments, vote sheets, meeting packets, individual House bills, and other related materials when the House is in session. This unit prepares the graphics used in official publications.

Photography Unit: This unit is charged with keeping a photographic record of significant legislative events. In addition, the Photography Unit maintains the historic photo archives.

The Clerk's Office remains committed to broadening knowledge about the history of the House, as well as legislative and parliamentary process, and is often called upon to serve as an educational resource.

A List of Publications Provided:

The Calendar (Interim & Daily)

Daily Session Calendars—This calendar is published during the Legislative Session, and also reflects the progress of each bill and publishes committee meeting notices.

Interim Calendars—This calendar is published in unison with committee meeting notice deadlines during the period prior to the Legislature being in session.

The Clerk's Manual—Contains House and Senate member bios, information on districts, offices, and committees.

Florida Handbook—Provides a wealth of information on Florida government, history, and statistics.

Guide to Florida Government—A directory of all state agencies and other state offices, the judiciary, Florida's congressional delegation, and the Capitol Press Corps.

House Directory—A directory of members, Tallahassee staff, House offices, and the committee structure.

House Historic Murals—This booklet presents the 10 murals on display in the House Chamber depicting Florida's history, people, and culture.

The Journal (Active, Daily & Bound)—The official record of formal actions of the House taken on each bill, resolution, and amendment.

My Florida House Facts & Fun—A Florida civics guide for young students.

Practical Protocol for Floridians—A general guide to proper protocol in Florida.

The Language of Lawmaking—A glossary of words and terms used in the legislative process.

The People of Lawmaking in Florida—A reference book containing all current and former members of the Florida House, when they served, and other offices held.

Welcome to the Florida House of Representatives—A Chamber book on House members, Florida government and legislative history.

Other Publications:

Chamber Seating Charts

The Rules of the House

Robert Ward - Clerk of the Hosue
Clerk of the House
Bob Ward

513 The Capitol
402 S. Monroe St.
Tallahassee, FL 32399-1300

Office of the Clerk

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